Childhood Obesity Foundation
Last updated on: June 6, 2019
The Childhood Obesity Foundation (the “Foundation” or “we) is committed to respecting your privacy and using your personal information carefully and sensibly. Because we do gather certain types of information from visitors to our web sites and social media pages (the “Site”), we have developed a privacy statement to help you understand the terms and conditions surrounding the collection and use of that information. This statement discloses the types of information we gather, how it is used, and how you can gain access to and edit any data that we have collected about you at any time.
The Foundation respects the privacy of individuals who visit our web sites, send us e-mail, or participate in features/services we offer online. Accordingly, our policy regarding online privacy has been developed in conjunction with legal requirements and includes the following guiding principles:
The Foundation collects information online primarily to provide our visitors with a more relevant experience on our sites. When doing so, we will make every reasonable effort to avoid excessive or irrelevant collection of data to limit our collection of personal information to that which is necessary to fulfill the purposes we have identified to you. The Foundation will take reasonable physical, electronic and managerial measures to safeguard and secure any information you provide to us. We collect, use and store your personal information in Canada. However, we may use service providers who process or store information outside of Canada. In accordance with the laws of those countries, in certain circumstances your personal information may be accessible by foreign law enforcement, regulatory bodies or other authorities.
The Foundation will not share any information you have provided to us with anyone without your consent other than to provide the service you’ve requested (or as otherwise required or permitted by law).
Information We Accumulate
The term, “personal information” refers to information that specifically identifies you as an individual and is provided to or collected by us. It usually does not include your business contact information.
We collect information that is relevant for the purpose of providing services, websites and mobile applications, meeting our legal obligations, advertising and marketing our services and, in some cases, the products and services of our clients and researching and developing new products and techniques to improve our services, business, websites, and mobile applications.
Examples of some of the personal information that we collect and use are:
- Requests. If you communicate with us to request customer assistance or services, we will collect information that is necessary to respond to your request. This may include contact information, details of your request and our response.
- Registration Information. If you register for email communications or subscribe to our newsletter, we will collect your email address. If you register on our website to find out more about our Family Healthy Living Program, we will collect your name, email address, phone number, community, how you heard about the program along with other information filled in on the contact form.
- Location Information. We use location-based information to provide you with location-based information about healthy living programs in your community.
- Social Media. We may collect information through social media when you post information that mentions us or our services. We only collect this information if your privacy settings permit us to see your post.
- Transaction Information. Canada Helps collects donations on our behalf. Canada Helps collects information such as your name, address and payment information if you enter into a commercial relationship with them. As such, their privacy policies will apply.
- Usage Information. We collect information on how you use our websites and mobile applications through Google and Facebook analytics programs.
- Browser and Device Information. In some cases, we may be able to associate you with a browser or device that you use to access our websites or use our mobile applications. We collect browser and device information such as browser type and version, operating system and device type in order to properly format information for your device and to recognize you when you return to our websites. We may also use device information such as MAC address or other device identifiers to deliver relevant promotions and offers, and to customize your online experience.
- Applications for Employment. If you seek employment with us, we will collect information that you provide to us in connection with your employment application, which may include previous work experience, education, and other relevant information. We use this information to assess your suitability for employment with us.
We may also collect other information as we develop new products, services and techniques for delivering improved or personalized services to you.
We are continually innovating. We may use all of the information we collect to conduct research and development for new products, services and business methods, as well as to continually improve our ability to detect and address potential security issues, improve the effectiveness of our marketing and make the Service better for our users.
How We Use Your Information
We collect and use the personal information you submit only as is necessary to operate, maintain and provide to you the features and functionality of our sites, programs and services or as otherwise permitted or required by PIPA or other applicable laws.
The personal information or content that you voluntarily provide on our Family Healthy Living Program contact form is used only as is necessary to follow up on your inquiry about the Family Healthy Living Program. By providing us with your email address and/or phone number you consent to our contacting you as a follow up to your inquiry about the Family Healthy Living Program. We may keep records of our correspondence.
Some of the personal information or content that you voluntarily disclose for posting to us through the Site (for instance, in profiles or other user content you post) becomes available to the public. If you remove such content, copies may remain viewable in cached and archived pages or if other users have copied or stored your user content.
By providing us with your email address for our newsletter you consent to our using the email address to send you service-related notices, including any notices required by law, in lieu of communication by postal mail. You can generally opt out of receiving most communications from us, but you may not be able opt out of some service-related communications. We may also use your email address to send you other messages, including changes to features of the Site and special offers. If you do not want to receive such email messages, you may opt out at any time by clicking “Unsubscribe” in any e-mail we send you. If you e-mail us directly, we may e-mail you back and keep records of all of our correspondence.
Opting out may prevent you from receiving email messages regarding updates, improvements or offers.
Third Party Tracking:
Third parties may collect information about your online activities over time and across different websites when you use this website.
How We Disclose Your Information
The Foundation may share your personal information with third parties for the purpose of providing services to you. For example, if you’ve signed up for our newsletter, your email address is stored by a third party provider. We may store personal information in locations outside the direct control of the Service (for instance, on servers or databases co-located with hosting providers). These locations may be outside of Canada, including the United States, where the information will be subject to the laws and authorities in those jurisdictions. We do not sell, rent, or trade consumer information to third parties, other than as described below.
In the event that the Foundation sells or transfers a particular portion of its business assets, user information may be one of the business assets transferred as part of the transaction. If substantially all of the assets of the Foundation are acquired, user information may be transferred as part of the acquisition.
We may share non-personal information (such as anonymous usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) with interested third parties to help them understand the usage patterns for certain the Foundation services.
Non-personal information may be collected about your usage of the Site and aggregated with data from other users (“Aggregate Data”). This Aggregate Data is anonymous. Aggregate Data is collected to build higher quality, more useful services by performing statistical analyses of the collective characteristics and behavior of our users. We may provide statistical information based on this data to advertisers and other current and potential business partners.
How We Protect Your Information
The Foundation uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your personal information. We cannot, however, ensure or warrant the security of any information you transmit to the Foundation and you do so at your own risk. Please note that we cannot guarantee the security of account information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time; there is no guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Unauthorized Disclosure of Personal information
Your Choices About Your Personal information
You may withdraw your consent to us collecting, using or disclosing your personal information at any time by giving us reasonable notice, unless doing so will frustrate performance of a legal obligation (such a contract between you and our organization). If you withdraw your consent for us to collect, use or disclose personal information you have previously provided to us, we may not be able to provide certain services to you.
Retention of Your Personal information
Note that information collected for the Family Healthy Living Program is stored on a secure network drive at the University of Victoria for five years (based on the University of Victoria’s Ethics Policy).
Accuracy of Your Personal information
We will make reasonable efforts to ensure that the personal information we collect, use or disclose is accurate and complete, but cannot necessarily verify the personal information you provide to us. If you wish to correct any errors or omissions in your personal information that is under our control, contact us using the information below.
If we are satisfied that your request for correction is reasonable, we will, as soon as reasonably possible, correct the personal information and send the updated personal information to each organization it was disclosed to in the year before the correction is made. If we do not correct your personal information, we will note the requested correction on copies of the personal information under our custody or control.
Correcting, Updating, Accessing or Deleting Your Personal Information
You have the right to access your personal information under our custody or control. A request for access to your personal information must be made in writing to the address below. We may require individuals to prove their identity before giving you access to your personal information.
We will provide you with: your personal information under our control, information about the ways in which such information is or has been used, and the names of the individuals and organizations to which such information has been disclosed. We will provide the requested personal information within 30 business days after it is requested or give you written notice if we need more time to respond.
PIPA allows us to charge a minimal fee for providing you with access to your personal information. If a fee is required, we will give you a written fee estimate in advance. We may require payment the fee before releasing the requested personal information.
In some cases, we may not give an individual access to certain personal information where authorized or required by PIPA to refuse access. If we refuse an access request, we will inform you in writing, stating the reasons for our refusal and outlining further steps that are available to you.
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